Executive Committee Meeting - Seoul July 22nd 2002

ASSITEJ INTERNATIONAL Executive Committee Meeting Seoul, Korea July 22 2002 Present: Harold Oaks USA President Wolfgang Schneider Germany Vice-president Kim Woo-ok Korea Vice-president Kim van der Boon The Netherlands Vice-president Vicky Ireland Great Britain Treasurer Niclas Malmcrona Sweden Secretary General Helge Andersen Norway Remi Boucher Canada Elisabeth Kabasa Zimbabwe (representing Tisa Chifunyise) Yoshishige Kagawa Japan Luiza Monteiro Brazil Jackson Ndawula Uganda Hagit Rehavi Nikolayevski Israel Peter Rinderknecht Switzerland Ivica Simic Croatia Jan Skotnicki Poland Lou Westbury Australia Galya Kolosova Russia Counsellor Eckhardt Mittelstädt Germany Counsellor Rebecca Brinch Sweden Executive Assistant Harold Oaks opened the Executive Committee Meeting and expressed his thanks to Kim Woo-ok and ASSITEJ Korea for hosting the General Assembly 2002. 1. Apologies Peter Manscher (Denmark) sent his apologies. 2. Review of the Agenda Niclas Malmcrona asked if questions concerning the budget could be added to the agenda. Item # 6 d, Budget, was added to the agenda. The agenda was adopted. 3. Adoptions of the minutes taken in Rio de Janeiro The minutes was unanimously adopted. 4. From the General Secretariat a) Membership applications - Bangladesh - Benin - South Africa Bangladesh has since the EC meeting in Rio de Janeiro sent in more information. Niclas Malmcrona recommended accepting Bangladesh as a full member of ASSITEJ. Bangladesh was accepted as a full member of ASSITEJ. Benin has submitted an application for membership. On Niclas Malmcrona´s suggestion accepting Benin was accepted as a full member of ASSITEJ. South Africa has submitted an application for membership. Niclas Malmcrona proposed accepting South Africa as full members. South Africa was accepted as a full member of ASSITEJ. b) a o b Niclas Malmcrona reported that there has been problems with raising the necessary funds from the Nordic countrys for the General Secretariat for a new three-years period. The funds that have been raised so far is however enough to confidently run the General Secretariat for a new three-years period. Helge Andersen stressed the need of starting in good time to raise the funds for the General Secretariat 2005-2008, and recommended that this issue should be put at the Working programme for the next Executive Committee. 5. Verification of the centre´s right to vote at the General Assembly Niclas Malmcrona handed out the list of the delegations to all the members of the EC present. It was decided that the Finance and statue commission will go through the list to do final adjustments (wich centre´s that have paid there membership fee, proxys, excuses). The final list will be presented at the General Assembly. 6. Procedures of the General Assembly a) General Procedures Niclas Malmcrona asked all the members of the EC to review the Agenda for the General Assembly, and presented a plan for dividing the agenda for the four day´s of the Assembly: Day 1: Item # 1to 4 Day 2: Item # 5 (The Forum) Day 3: Item # 6 to 10 Day 4: Item # 11 to 16 It was suggested that Item # 13 and 14 should be moved from the 26th to the 25th, to be handed after item # 10. Several members of the EC stressed the fact that it has to be made clear that the Forum on the 25th is open for the public. Niclas Malmcrona answered that newsletters and invitations concerning the Forum has been handed out in advance. Yoshishige Kagawa noted that the name of Kazuto Kurahara has been wrongly spelled in the Agenda (Item # 14). It should read Kurihara, instead of Kurahara. b) Candidates to Secretary General and Treasurer Niclas Malmcrona explained that the Executive Committee can give its recommendation for candidates to Secretary General and Treasurer. The EC unanimously decided to recommend Niclas Malmcrona as Secretary General and Klaus Eggert as Treasurer. c) Candidates to the EC - Israel, Japan, Turkey - Procedure On Niclas Malmcrona´s recommendation the EC decided that the submitted applications for the EC from Israel, Japan and Turkey will be included to the list of candidates for the EC, eventhough Israel, Japan and Turkey sent their applicationforms to the General Secretariat long after the given deadline. The EC also decided to recommend the future EC to look over the constitutions on this matter, and clarify the guidelines regarding situtaions like this. d) Budget Niclas Malmcrona recommended the EC to keep the current budget to be presented at the General Assembly. It was also recommended that the new EC will be asked to make a draft for a new budget. The members of the EC decided to keep the current budget and to recommend the new EC to make a draft for a new budget. 7. Voting Commission It was decided that the EC will recommend the voting commission as follows: Michael Ramløse (Denmark) Chairman Eckhardt Mittelstädt (Germany) Robyn Flatt (USA) Kim van der Boon (the Netherlands) 8. Working Programme 2002-2005 a) Discussion Niclas malmcrona handed out a draft for a Working programme 2002-2005 ta all the members of the EC present. Yoshishige Kagawa pointed out that the Artistic commission needs to include more Asian countries, in order to make it more multicultural. After a brief discussion some small changes was done to the draft for a Working programme 2002-2005. It was decided that the new draft will be presented at the General Assembly, with a strong recommendation to include more Asian countries in the Artistic commission. b) ad hoc commission - members The EC decided to if needed recommend the following nemes as members of the ad hoc commission: Ivica Simic (Croatia) Elisabeth Kabasa (Zimbabwe) Niclas Malmcrona (Sweden) Luiza Monteiro (Brazil) Wolfgang Schneider (Germany) Remi Boucher (Canada) 9. Honorary member a) Rose-Marie Moudouès Rose-Marie Moudouès was nominated for Honorary Membership. The application was approved and will be puth forth at the General Assembly. 10. A o b Vicky Ireland reported that there will be a meeting between the Guild of Writers in Great Britain and ASSITEJ Great Britain concerning the question of exchanges of scripts. The Guild of Writers are interested in cooperating with ASSITEJ Great Britain on a circulation on the scripts. A draft will be worked out after the meeting between the two, to be presented for consideration at the next EC meeting. Harold Oaks reported that the paperback book "Outstanding plays for Young Audiences" (International Bibliography volume VII by ASSITEJ USA) will be handed out during the General Assembly. Eckhardt Mittelstädt announced that the ASSITEJ International archives are now on the net, where you can view what documents and reports the archives are in deposit of. There is a link between the ASSITEJ website and the Archives with an introduction written by the Secretary General (to be written). Eckhardt Mittelstädt continued with saying that more can be done to the Archives, but this will have to be discussed further by the future EC. Another question that will have to be regarded is how to form the guidelines for which articles and reports that is to be published on the website. Kim van der Boon invited all the members of the EC to the International Theatre for Children and Young People´s Meeting in the Netherlands 23 to 26th October 2003. For more information on this matter e-mail to ASSITEJ Netherlands: info@assitej.nl. Harold Oaks officially closed the meeting.